What is a Pivot Table and what are the Benefits of Utilizing Them in Excel?

Association of Business Training
March 8, 2013 — 33,968 views  

A pivot table is a table which is used to store the summary of a certain data set in a condensed manner. The table consists of rows, columns, data fields, and pages. These components can be moved around and it helps the user to expand, isolate, sum, and group the particular data in real time. This table enables the user to view the differences in a very big set of information. It is very helpful in organizing a large amount of data in Microsoft Excel.

Working of the Table

A pivot table takes a user-specified data field and converts the header of each column into a data option which can be easily manipulated by the user. Columns containing data can be removed from, added to, or moved around the table quite easily. Here, user friendly and informative summaries can be created from long spreadsheets of raw data. The data can be summarized in various ways including frequencies and averages. Using the pivot table in excel has many benefits which are described below.

Easy to Use

An important advantage of pivot tables is that it is easy to use. You can easily summarize data by dragging the columns to different sections of the table. The columns can also be re-arranged as you wish with the click of a mouse.

Easy Data Analysis

With the help of excel pivot tables, you can handle large quantities of data in one single go. These tables allow you to take a large amount of data and work on it in such a way that you need to view only a few data fields. This helps in the easy analysis of large amount of data.

Easy Summary of Data

Another important benefit of pivot tables is that it helps to summarize data in a quick and easy manner. The table helps in making a concise summary out of thousands of rows and columns of unorganized data. With the help of these tables you can summarize large amounts of information into a small space. The data can be summarized in a simple format which is easily understandable. Users can arrange rows and columns of the data according to their needs and they can label it and sort it in any way they want to.

Find Data Patterns

Excel pivot tables help you to create customized tables from large data groups. Manipulating data in this manner will help to find recurring patterns in the data, if any. This in turn will help in accurate data forecast.

Quick Report Creation

One of the important features of excel pivot tables is that it helps to create reports in an efficient way. This saves you the long and strenuous hours that you need to spend for creating reports manually.  Apart from this, the table also helps you provide links to external sources if any, in the report created.

Helps in Quick Decision Making

A pivot table can be considered to be a valuable Excel reporting tool as it allows users to easily analyze the data and arrive at quick decisions. This serves as a huge advantage in the industrial world, where it is crucial to make precise and quick decisions.

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